If a rent book is required, the landlord (or agent) is responsible for providing it, and the tenant is responsible for presenting it to the landlord (or agent) to record and update rent payments made.
You can get a standard rent book suitable for residential tenancies from law stationers and general stationers.
You should keep a separate record of rent payments, or provide receipts for rent paid; this can help to avoid any dispute later.
You're required to provide a rent book only if the rent is payable weekly; it must contain certain information including:
If the tenant pays rent in cash then you must give the tenant a written receipt.
That receipt must show:
You're required to provide a rent book only if the rent is for an assured or short assured tenancy that is payable weekly. It must contain the following information:
You must provide the tenant with a rent book within 28 days of the tenancy start date for all private lettings (under Article 5 of the Private Tenancies (NI) Order 2006).
If you don't provide a rent book, you'll be committing an offence and the local council can take action against you.
The rent book must contain the following information (under the Rent Book Regulations (NI) 2007):