If you employ 5 or more employees, or if you have licensed premises, you must have a record of your fire risk assessment.
Even if you don't employ 5 or more employees, it's still a good idea to keep a record of this, should authorities ever need to investigate.
You must record details of:
You may also wish to record discussions you've had with staff or staff representatives, such as trade unions.
An emergency plan ensures that your workforce knows what to do if there is a fire and that they know how to evacuate safely. It should be available for your workforce, their representatives and an enforcing authority.
In small businesses, the emergency plan may be just a fire action notice. In large or multi-occupied businesses, you may need to develop the emergency plan after you've consulted with other occupiers and other people who have control over the building, such as the owners. It's likely that you'll need a single emergency plan covering the whole building.
You must inform and instruct all of your employees on how to prevent fires. You must also tell them what they should do if there is a fire. If you have other people working in your premises, such as agency workers or work experience children, these instructions and information should be given to the appropriate person, such as their employer or their parents, respectively.
The information should be in a form that can be used and understood. Take into account individuals with disabilities, such as sight impairment or learning difficulties.
You must ensure that you provide the following information:
You must also cooperate and coordinate with those who are responsible for fire safety in multi-occupational buildings. It's unlikely that your emergency plan will work without this.
Employees also have a responsibility to cooperate to help you comply with any legal duty.
You must provide adequate fire safety training for your staff. The type of training will depend on the features of your premises and you must consider the activities that take place in the workplace.
You must train your employees during normal working hours. You should repeat the training regularly (where appropriate) and test it through fire drills. It should also be easily understandable.
The training should be broadly categorised as follows:
You should give anyone who has a supervisory role in your emergency plan details of your fire risk assessment and additional training.