Once your company has started business, you must display a sign with its registered name at:
(This doesn't apply if your company has been dormant since you registered, i.e. not carrying on business or trade.)
You must display the sign:
However, if 6 or more companies share the location, instead of having to display it continuously, each such company must only:
You must include your company's registered name in all forms of business correspondence and documents, including:
These rules apply whether the communications are on paper or in electronic format.
Every company must display its registered name on its websites. You don't need to include the company name on every page, but it must be displayed so it can be easily read.
On all your company's business letters, order forms and websites, you must display:
Anyone that you do business with may write to you asking for details of the business, including the:
If so, you must provide this information in writing within 5 working days.
You don't have to state the directors' names on business letters. However, if you do decide to, you must state the names of all the directors.
As of 6 April 2016 all companies are required to keep a register of Persons with Significant Control (PSCs), i.e. of the people who control the decision making of the company.
A PSC in relation to a company is a person who meets one or more of the following conditions in relation to that company:
1. Directly or indirectly owns more than 25% of the shares
2. Directly or indirectly has more than 25% of the voting rights
3. Directly or indirectly has the right to appoint and remove a majority of the board of directors
4. Has the right to exercise or actually exercises significant influence or control over the company (this is only relevant if none of the above conditions are satisfied)
5. Has the right to exercise or actually exercises significant influence or control over a trust or firm that is not a legal entity but which would satisfy any of the above 4 conditions.
The PSC register must state the following details in respect of the persons with significant control:
2. Service address
3. Country or part of the UK where they have their usual residence
5. Date of Birth
6. Usual residential address
7. Date on which the individual became registrable
8. Nature of the individual's control
9. Whether there are any restrictions on using or disclosing the individual's particulars.
If there is another legal entity that fulfils the requirements above (e.g. if the controlling shareholding of a company is held by another company) and also is subject to requirements to have its own PSC register, that controlling company will be a Relevant Legal Entity (RLE). If an RLE has significant control the following details of that RLE must be included in the register:
1. Corporate or firm name
2. Registered or principal office
3. The legal form of the entity and the law governing it
4. If it is a company, the register of companies on which it is entered and registration number
5. The date on which it became registrable as having significant control
6. The nature of its control
The company must make reasonable efforts to identify all the PSCs and obtain their details to be registered. Unless the company already has this information, it must send a notice to any person it is aware may be a PSC. The notice must require the person to state whether they are a PSC and provide their details. The company must also send a notice to a PSC if there is a change in the information registered, requiring them to provide details of the change.
Every person receiving such a notice must reply to the company disclosing the required information within a month. Any person who knows they are a PSC must also give the company the registrable details even if they don't receive a notice from the company asking them to do so. PSCs have an obligation to update the company if any of their details change.
The PSC register can be kept at the company's registered office, or from 30 June 2016, in a central register at Companies House. Companies must update their register within 14 (calendar) days of receiving information about a change and file that information with the Registrar of Companies within a further 14 days.
It is a criminal offence for the company not to send notices to identify PSCs and not get updated information from them if it is aware of a change. The company and its officers could be fined and/or imprisoned.
The company could also be barred from making a claim if it is based on a contract they made with anyone who suffered financial loss as a result of their non-disclosure.
A PSC who fails to disclose the required information, or who intentionally or recklessly discloses misleading information could be fined and/or imprisoned.